Constitution of the University of North Carolina chapter of the Special Libraries Association
ARTICLE I. Name
ARTICLE III. Purpose and Objectives
The objectives of the organization shall be to:
a.promote professionalism in all areas of librarianship with emphasis on special librarianship.
b.expose library students to the world of special libraries through field trips, lectures, discussions, internships and field experiences.
c.facilitate communication between faculty, university and other professional librarians and the students of the School of Information and Library Science on the subject of special libraries.
d.increase student awareness of the national Special Libraries Association and its many resources.
ARTICLE IV. Membership
Section 2. Any registered SILS student who is a dues-paying member of the national Special Libraries Association shall be considered a full member of the SLA Chapter.
ARTICLE V. Advisor
ARTICLE VI. Meetings and
Section 2. On a regular basis, the Executive Council will arrange and conduct field trips, discussions, lectures, internship placements, etc.; participation in which shall be open to all SLA members. At the discretion of the Executive Council, non-members may also participate.
a.President: The President's duties shall include, but not be limited to, coordinating meetings, representing the association before University officials and coordinating activities with the Information and Library Science Student Association (ILSSA), especially as regards duplication of effort and scheduling. Leads in the planning of field trips and activities, and must be willing to approach special librarians from the area to plan trips or talks. Interacts with the Student and Academic Relations Committee and the representatives of NC-SLA for special projects, awareness activities, publication efforts, etc. Takes care of Annual and Semi-Annual Reports to the National Chapter, and files forms with student government for organizational funding and recognition.
b.Vice-President: The Vice-President's duties shall include, but not be limited to, assisting the president, maintaining and encouraging faculty interest and maintaining contact with the national Special Libraries Association. Makes announcements for activities and helps coordinate logistical plans for activities. Responsible for maintaining the chapter website.
c.Secretary: The Secretary's duties shall include, but not be limited to, responsibility for minutes of Membership and Executive Committee meetings, forwarding an electronic copy of minutes to the faculty advisor within one week of each meeting, and correspondence (thank you notes, invitations, etc. to special librarians and speakers). Maintains the SLA Chapter bulletin board, and keeps accurate and current membership rosters. Keeps files in order, and assists with planning and ideas for trips/projects. Checks the SLA email account for correspondence.
d.Treasurer: The Treasurer's duties shall include, but not be limited to, managing finances and fund-raising. Records monetary transactions, keeps track of receipts and assists with planning and ideas for trips/projects.
Section 2. In the event of a vacancy within the Executive Council, it shall be filled by appointment within one month. Appointments shall be made by the remaining members of the Executive Council.
Section 2. Elections of these officers shall take place in November of the year preceeding their terms of office. Nominees must be chosen from amongst the first year Master's candidates. Officers will be elected through a secret ballot, by a simple majority of all SLA Chapter members. This provision may be waived and the officers elected by a simple hand count, when so voted by the members present or in cases where the office is uncontested.
ARTICLE IX. Funds
ARTICLE XI. Amendments
a) Announcement of proposed changes shall be made at a regular meeting in oral form and be made available for review in written form. Voting shall take place at the next regular meeting following the introduction of a proposed amendment, no less than seven days hence. Members may submit written comments to officers or the faculty advisor during that time, either in person or electronically.
b) If no comment is made and no dissent raised, officers may forgo a regular meeting and initiate an electronic vote after the seven-day period. Announcement of exercise of this option shall be made after the seven-day period and the ballot held not less than three days after such announcement. The balloting period shall be seven days, and results shall be posted publicly on the eighth day.
Section 3. Voting on constitutional amendments shall be by hand count of those members present at the meeting or count of ballots from those members responding electronically as described in Section 2 of this article.
Section 4. An amendment shall be passed if in voting two-thirds of those voting favor adoption of said amendment.
ARTICLE XII. Parliamentary
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